Features

AI project management features that run themselves

From the first email to the last client update, Taskline's AI project management workflow covers the full loop: capture, plan, monitor, and communicate.

Capture

Passive intake from email and WhatsApp

✉

Project inbox monitoring

Designated project mailboxes are watched continuously for contracts, SOWs, approvals, and change requests.

💬

WhatsApp Business intake

Client messages on your WhatsApp Business number are read and interpreted in real time — approvals, feedback, and reschedule requests included.

📎

Attachment understanding

Attached documents are parsed along with message text, so a signed SOW updates the plan as reliably as a typed note.

Plan

Structured schedules, generated for you

🧭

SOW-to-schedule wizard

A guided flow turns a statement of work into a full task tree — dependencies, estimates, and structure included.

🗂

Four work views

Kanban, List, Calendar, and Gantt over the same backlog. Your last-used view is remembered per project.

🎯

Skill-based assignment

A skill catalog with per-user proficiency ranks suggested assignees by match and current workload.

📥

CSV import & export

Bring existing project data in with a column-mapping preview, or export your backlog whenever you need to.

📋

SOW templates

Reuse the structure of past statements of work so recurring project types start from a proven plan, not a blank page.

🔀

Critical path calculation

Dependencies are analyzed automatically to surface the critical path and available slack across your Gantt view.

Monitor

Signal before things go wrong

🔁

Dynamic auto-rescheduling

Detected delays trigger an automatic recalculation, shown as a proposed-vs-current diff before anything is applied.

📊

Workload & capacity charts

Hours vs. capacity per person, so overloaded staff are flagged before you assign the next task.

💓

Project health dashboard

Completion %, overdue %, and open-vs-done, live, for every project.

📉

Burndown & burnup

Trend lines expose velocity drift as it happens rather than at the next status meeting.

🚨

Escalation matrix

Configurable, days-after-due-date thresholds automatically notify the right person for each project.

🧾

Audit & AI decision log

Every change — human or AI-driven — is logged, so you can always see what changed, when, and why.

Communicate

Close the loop without the busywork

🌐

Client portal

A dedicated updates view for clients — milestone status and approvals, without exposing your internal staff UI.

📤

Automated milestone updates

Completion alerts are drafted and sent automatically over email and WhatsApp — zero manual drafting.

🔐

Roles & permissions

Admin, Manager, Member, Viewer, and Client roles, plus per-project member/viewer scoping.

FAQ

Common questions

Do I need to change how my team already works?
No. Taskline reads the project email inboxes and WhatsApp Business number your team already uses. There's nothing new for your team to learn or adopt on the input side.
Can clients see our internal conversations?
No. Clients get a dedicated updates portal with milestone status and approvals — they never see your internal task boards, notes, or staff communication.
Does Taskline replace our email or WhatsApp?
No. Taskline sits alongside the channels you already use — it monitors designated project inboxes and your WhatsApp Business number rather than replacing them.
What happens when the AI reschedules something?
Taskline shows a proposed-vs-current diff before anything changes, so a schedule shift is always visible and reviewable rather than silent.
Can we import our existing projects?
Yes. Taskline supports CSV import with a column-mapping preview, plus export, so moving existing project data in is straightforward.
Is our data isolated from other organizations on Taskline?
Yes. Taskline is multi-tenant by design — each organization's workspace, data, and users are isolated from every other tenant on the platform.
Do I need to install anything?
No. Taskline runs entirely in your browser — your team accesses projects from any device with a browser, nothing to download or install.
Will Taskline read all of our email, or just project-related messages?
Only the project inboxes and WhatsApp Business number you designate are monitored. Nothing else in your personal or company email and messaging is touched.

Ready to see it on a real project?

We'll walk through a live SOW or a week of project messages and show you the plan Taskline builds from it.

Talk to us